Workflow
Modified: February 14, 2026 7:58 PM Created: September 17, 2025 3:27 PM Master Type: Notes Hide: No Starred: No Status: Unassigned
👤 Pre-Export (prints batch-renamed with 'p')
│
▼
👤📤 Export
│
▼
🤖 Phase 1 Automation
• r/v renaming (timestamp-based)
• Autocrop
• Generate digital positives
│
▼
✅ End Phase 1
│
▼
👤 Manual QC
│
▼
👤 Manual Trigger
│
▼
🤖 Phase 2 Automation
• Create TIFFs
• Convert TIFFs to JPG
• Move to holding folders (TIFF/JPG/PSD)
• Clean up filenames ('_Processed copy' removed, '-A' appended to Positives)
│
▼
✅ End Phase 2
│
▼
👤 Manual Subfolder Sorting (complex sorting not automated)
│
▼
🤖 Hazel/Terminal Cleanup
• Move p-A files (redundant)
• Move v-A files (unwanted)
│
▼
👤🌐 Final Manual Upload / Data Entry ┌─────────────────────┐
│👤 Pre-Export │
│(prints batch-renamed│
│with 'p') │
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│👤📤 Export │
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│🤖 Phase 1 Automation│
│ • r/v renaming │
│ • Autocrop │
│ • Generate positives│
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│✅ End Phase 1 │
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│👤 Manual QC │
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│👤 Manual Trigger │
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│🤖 Phase 2 Automation│
│ • Create TIFFs │
│ • Convert to JPG │
│ • Move to holding │
│ folders (TIFF/JPG/PSD) │
│ • Clean filenames │
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│✅ End Phase 2 │
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│👤 Manual Subfolder │
│ Sorting │
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│🤖 Hazel/Terminal │
│Cleanup │
│ • Move p-A files │
│ • Move v-A files │
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│👤🌐 Final Manual Upload│
│ / Data Entry │
└─────────────────────┘ ┌─────────────────────┐
│👤 Pre-Export │
│(prints batch-renamed│
│with 'p') │
└─────────┬──────────┘
│
▼
┌─────────────────────┐
│👤📤 Export │
└─────────┬──────────┘
│
▼
┌──────────────────────────────┐
│🤖 Phase 1 Automation │
│ • r/v renaming │
│ • Autocrop │
│ • Generate positives │
└─────────┬───────────┬───────┘
│ │
▼ │
┌────────────────┐ │
│✅ End Phase 1 │ │
└─────────┬──────┘ │
│ │
▼ │
┌─────────────────────────────┐
│👤 Manual QC │
└─────────┬──────────────────┘
│
▼
┌─────────────────────────────┐
│👤 Manual Trigger │
└─────────┬──────────────────┘
│
▼
┌──────────────────────────────┐
│🤖 Phase 2 Automation │
│ • Create TIFFs │
│ • Convert to JPG │
│ • Move to holding folders │
│ (TIFF/JPG/PSD) │
│ • Clean filenames │
└─────────┬───────────┬───────┘
│ │
▼ │
┌───────────────────┐ │
│✅ End Phase 2 │ │
└─────────┬─────────┘ │
│ │
▼ │
┌──────────────────────────────┐
│👤 Manual Subfolder Sorting │
│(complex sorting not automated)│
└─────────┬───────────────────┘
│
▼
┌──────────────────────────────┐
│🤖 Hazel/Terminal Cleanup │
│ • Move p-A files │
│ • Move v-A files │
└─────────┬──────────────────┘
│
▼
┌─────────────────────────────┐
│👤🌐 Final Manual Upload │
│ / Data Entry │
└─────────────────────────────┘📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
• Number sleeves
• Log object type (print / negative / glass plate)
• Log dimensions & flagged status
│
▼
🧹 Cleaning & Setup
• Daily cleaning: copy stand, light panel, platens
• Lens cleaning as needed
• Dust each object before scanning
│
▼
📷 Scanning
├─ Prints → copy stand + white backdrop + platen as needed
└─ Negatives → light panel + non-reflective acrylic
• Acetate negatives: platen if curled
• Glass plates: no platen
│
▼
🖥 Capture One Imaging
• Grid alignment, exposure/white balance presets
• Reference back of objects if writing exists
• Batch handling: 10–30 objects per size group
│
▼
🤖 Phase 1 Automation
• r/v renaming (timestamp-based)
• Autocrop (ImageMagick)
• Generate digital positives
│
▼
✅ End Phase 1
│
▼
👤 Manual QC
• Check exposure & crop
│
▼
👤 Manual Trigger
│
▼
🤖 Phase 2 Automation
• Create TIFFs
• Convert TIFFs to JPG
• Move to holding folders (TIFF/JPG/PSD)
• Clean up filenames ('_Processed copy' removed, '-A' appended to Positives)
│
▼
✅ End Phase 2
│
▼
👤 Manual Subfolder Sorting
• Complex sorting not automated
│
▼
🤖 Hazel/Terminal Cleanup
• Move p-A files (redundant)
• Move v-A files (unwanted)
│
▼
🌐 Upload & Data Entry
• Upload JPGs to Airtable or DAMS
• Add metadata, flagging, and notes
│
▼
🏛 Rehousing into archival boxes
• Return physical objects to labeled boxes
│
▼
✅ Final Cross-Check
• Verify all digital files match physical objects
• Binder/box marked complete 📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
│
▼
📷 Scanning
batch objects by size (10–30 per group)
│
┌────────────────────┴─────────────────────┐
│ │
🖨 Prints 🎞 Negatives
Copy stand + backdrop + platen Light panel + acrylic
Reference print back if needed Acetate: platen if curled
Glass plates: no platen
│ │
└────────────────────┬─────────────────────┘
▼
🖥 Capture One
Grid alignment, exposure/white balance presets
│
▼
🤖 Phase 1 Automation
• r/v renaming (timestamp-based)
• Autocrop (ImageMagick)
• Generate digital positives
│
▼
👤 Manual QC, Trigger Phase 2
│
▼
🤖 Phase 2 Automation
│
┌─────────────┬──────────────┬───────────────┐
│ │ │ │
Create TIFFs Convert to JPGs Move to folders Clean filenames
│ │ │ │
└─────────────┴──────────────┴───────────────┘
│
▼
👤 Manual Subfolder Sorting
(complex sorting not automated)
│
▼
🤖 Hazel / Terminal Cleanup
│
▼
🌐 Upload & Data Entry
Upload JPGs to Airtable for now/TIFFs to future DAMS, add metadata/flags
│
▼
✅ Final Cross-Check
Verify all digital files match physical objects; mark complete
│
▼
🏛 Rehousing Physical Objects
Return objects to archival boxes with labels📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
│
▼
📷 Scanning (batch objects by size 10–30)
│
┌─────────┴─────────┐
│ │
🖨 Prints 🎞 Negatives
Copy stand + backdrop + platen Light panel + acrylic
Reference back if needed Acetate: platen if curled
Glass plates: no platen
│ │
└─────────┬─────────┘
▼
🖥 Capture One
Grid alignment + exposure/white balance presets
│
▼
🤖 Phase 1 Automation
• r/v renaming (timestamp-based)
• Autocrop (ImageMagick)
• Generate digital positives
│
▼
👤 Manual QC & Trigger Phase 2
│
▼
🤖 Phase 2 Automation
┌─────────────┬──────────────┬───────────────┐
│ │ │ │
Create TIFFs Convert to JPGs Move to folders Clean filenames
│ │ │ │
└─────────────┴──────────────┴───────────────┘
│
▼
👤 Manual Subfolder Sorting
(complex sorting not automated)
│
▼
🤖 Hazel / Terminal Cleanup
Move p-A (redundant) & v-A (unwanted)
│
▼
🌐 Upload & Data Entry
JPGs to Airtable / TIFFs to future DAMS
Add metadata/flags
│
▼
✅ Final Cross-Check
Verify all digital files match physical objects; mark complete
│
▼
🏛 Rehousing Physical Objects
Return objects to archival boxes with labels📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
│
▼
📷 Scanning (batch objects by size: 10–30)
│
├─🖨 Prints
│ Copy stand + backdrop + platen
│ Reference back if needed
│
└─🎞 Negatives
Light panel + acrylic
Acetate: platen if curled
Glass plates: no platen
│
▼
🖥 Capture One
• Grid alignment
• Exposure/white balance presets
│
▼
🤖 Phase 1 Automation
• r/v renaming (timestamp-based)
• Autocrop (ImageMagick)
• Generate digital positives
│
▼
👤 Manual QC & Trigger Phase 2
│
▼
🤖 Phase 2 Automation
├─Create TIFFs
├─Convert to JPGs
├─Move to folders (TIFF/JPG/PSD)
└─Clean filenames ('_Processed copy' removed, '-A' appended to Positives)
│
▼
👤 Manual Subfolder Sorting
(complex sorting not automated)
│
▼
🤖 Hazel / Terminal Cleanup
• Move p-A files (redundant)
• Move v-A files (unwanted)
│
▼
🌐 Upload & Data Entry
• JPGs to Airtable (interim)
• TIFFs to future DAMS
• Add metadata/flags
│
▼
✅ Final Cross-Check
• Verify all digital files match physical objects
• Mark complete
│
▼
🏛 Rehousing Physical Objects
• Return objects to archival boxes with labels[📦 Binder Intake & Preliminary Review]
│
▼
[👤 Binder Organization & Tabbing]
│
▼
[🧹 Cleaning & Setup]
│
▼
[📷 Scanning - batch by size]
│
┌───────────────┐
│ │
[🖨 Prints] [🎞 Negatives]
│ │
Copy stand + platen Light panel + acrylic
Ref back if needed Acetate: platen if curled
Glass plates: no platen
│ │
└───────────────┘
│
▼
[🖥 Capture One]
Grid alignment & presets
│
▼
[🤖 Phase 1 Automation]
r/v renaming | Autocrop | Digital positives
│
▼
[👤 Manual QC & Trigger Phase 2]
│
▼
[🤖 Phase 2 Automation]
┌─────────┬───────────┬──────────────┬─────────────┐
│ │ │ │ │
TIFFs JPGs Move to folders Clean filenames Other scripts
(TIFF/JPG/PSD) ('_Processed copy', -A)
│
▼
[👤 Manual Subfolder Sorting]
(complex sorting not automated)
│
▼
[🤖 Hazel / Terminal Cleanup]
• Move p-A (redundant)
• Move v-A (unwanted)
│
▼
[🌐 Upload & Data Entry]
• JPGs to Airtable
• TIFFs to future DAMS
• Metadata/flags added
│
▼
[✅ Final Cross-Check]
Verify all digital = physical, mark complete
│
▼
[🏛 Rehousing Physical Objects]
Return objects to archival boxes📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
│
▼
📷 Scanning (batch objects by size: 10–30)
│
┌───────────────┐
│ │
🖨 Prints 🎞 Negatives
Copy stand + Light panel + acrylic
platen if curled Acetate: platen if curled
Reference back Glass plates: no platen
if needed
│ │
└───────────────┘
│
▼
🖥 Capture One
Grid alignment & exposure/white balance presets
│
▼
🤖 Phase 1 Automation
┌──────────────┬───────────────┬───────────────────┐
│ │ │ │
r/v renaming Autocrop Generate digital positives Other batch scripts
(timestamp) (ImageMagick)
│ │ │ │
└──────────────┴───────────────┴───────────────────┘
│
▼
👤 Manual QC & Trigger Phase 2
│
▼
🤖 Phase 2 Automation
┌───────────┬───────────────┬─────────────┬─────────────┐
│ │ │ │ │
Create TIFFs Convert TIFFs->JPG Move files to folders Clean filenames '_Processed copy' removed, -A appended to Positives
(TIFF/JPG/PSD)
│ │ │ │
└───────────┴───────────────┴─────────────┴─────────────┘
│
▼
👤 Manual Subfolder Sorting
(complex sorting not automated)
│
▼
🤖 Hazel / Terminal Cleanup
┌─────────────────┐
│ │
Move p-A files Move v-A files
(redundant) (unwanted)
│ │
└─────────────────┘
│
▼
🌐 Upload & Data Entry
• JPGs → Airtable (interim DAMS)
• TIFFs → future DAMS
• Add metadata/flags
│
▼
✅ Final Cross-Check
Verify all digital files = physical objects
│
▼
🏛 Rehousing Physical Objects
Return objects to archival boxes with labels📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
│
▼
📷 Scanning (batch objects by size: 10–30)
│
┌───────────────┐
│ │
🖨 Prints 🎞 Negatives
Copy stand + Light panel + acrylic
platen if curled Acetate: platen if curled
Reference back Glass plates: no platen
if needed
│ │
└───────────────┘
│
▼
🖥 Capture One
Grid alignment & exposure/white balance presets
│
┌───────────────┐
│ │
🤖 Phase 1 🤖 Phase 2
Automation Automation
┌──────────────┐ ┌──────────────┐
│ r/v renaming │ │ Create TIFFs │
│ (timestamp) │ │ Convert JPGs │
├──────────────┤ │ Move files │
│ Autocrop │ │ Clean names │
│ (ImageMagick)│ └──────────────┘
├──────────────┤
│ Digital │
│ Positives │
└──────────────┘
│ │
└───────┬───────┘
▼
🤖 Hazel / Terminal Cleanup
┌─────────────┐
│ Move p-A │
│ Move v-A │
└─────────────┘
│
▼
👤 Manual QC / Sorting
│
▼
🌐 Upload & Data Entry
│
▼
✅ Final Cross-Check
│
▼
🏛 Rehousing Physical Objects 📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
│
▼
📷 Scanning (batch by size 10–30)
│
▼
🖥 Capture One
(alignment + exposure / white balance presets)
│
┌──────────────┼───────────────┐
│ │
🤖 Phase 1 Automation 🤖 Hazel/Terminal Cleanup
• r/v renaming (timestamp) • Move p-A files
• Autocrop (ImageMagick) • Move v-A files
• Generate digital positives
│
▼
🤖 Phase 2 Automation
• Create TIFFs
• Convert TIFFs to JPG
• Move to holding folders (TIFF/JPG/PSD)
• Clean filenames ('_Processed copy' removed, '-A' appended)
│
▼
👤 Manual Subfolder Sorting
(complex sorting not automated)
│
▼
🌐 Upload & Data Entry
│
▼
✅ Final Cross-Check
│
▼
🏛 Rehousing Physical Objects📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
│
▼
📷 Scanning (batch 10–30)
│
▼
🖥 Capture One
(alignment + exposure / white balance presets)
│
┌────────┴─────────┐
│ │
🤖 Phase 1 Automation 🤖 Hazel/Terminal Cleanup
• r/v renaming • Move p-A files
• Autocrop • Move v-A files
• Generate digital positives
│
▼
🤖 Phase 2 Automation
• Create TIFFs
• Convert TIFFs to JPG
• Move to holding folders (TIFF/JPG/PSD)
• Clean filenames ('_Processed copy' removed, '-A' appended)
│
▼
👤 Manual Subfolder Sorting
(complex sorting not automated)
│
▼
🌐 Upload & Data Entry
│
▼
✅ Final Cross-Check
│
▼
🏛 Rehousing Physical Objects📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
│
▼
┌───────────────┐
│ │
📷 Scanning 🤖 Phase 1 Automation
(Capture One) • r/v renaming
• Autocrop
• Generate positives
│ │
└───────┬───────┘
▼
┌───────────────┐
│ │
🤖 Phase 2 Automation 🤖 Hazel / Terminal Cleanup
• Create TIFFs • Move p-A files
• Convert to JPG • Move v-A files
• Move to folders
• Clean filenames
│ │
└───────┬───────┘
▼
👤 Manual Subfolder Sorting
│
▼
🌐 Upload & Data Entry
│
▼
✅ Final Cross-Check
│
▼
🏛 Rehousing Physical Objects[Scanning (Capture One)] ─┐
│
[Phase 1 Automation]──────┼──► [Phase 2 Automation]
│
└────────► [Hazel/Terminal Cleanup]📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
│
▼
┌───────────────────────────────┐
│ │
📷 Scanning (Capture One) 🤖 Phase 1 Automation
batch objects by size • r/v renaming
(10–30 per group) • Autocrop (ImageMagick)
• Generate digital positives
│ │
└───────────────┬───────────────┘
▼
🤖 Phase 2 Automation
• Create TIFFs
• Convert TIFFs to JPG
• Move to holding folders (TIFF/JPG/PSD)
• Clean filenames ('_Processed copy' removed, '-A' appended to Positives)
│
▼
🤖 Hazel / Terminal Cleanup
• Move p-A files (redundant)
• Move v-A files (unwanted)
│
▼
👤 Manual QC / Manual Subfolder Sorting
│
▼
🌐 Upload & Data Entry
(JPGs to Airtable / TIFFs to future DAMS, add metadata/flags)
│
▼
✅ Final Cross-Check
Verify all digital files match physical objects; mark complete
│
▼
🏛 Rehousing Physical Objects
Return objects to archival boxes with labels📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
│
▼
┌───────────────────┬───────────────────┬───────────────────┐
│ │ │ │
📷 Scanning 🤖 Phase 1 🤖 Hazel/Terminal
(Capture One) Automation Cleanup
batch objects • r/v renaming • Move p-A files
by size 10–30 • Autocrop • Move v-A files
per group • Generate positives
│ │ │
└───────────┬───────┴───────────────┬───┘
▼ ▼
🤖 Phase 2 Automation
• Create TIFFs
• Convert to JPGs
• Move to folders (TIFF/JPG/PSD)
• Clean filenames ('_Processed copy' removed, '-A' appended to Positives)
│
▼
👤 Manual QC / Subfolder Sorting
│
▼
🌐 Upload & Data Entry
(JPGs to Airtable / TIFFs to future DAMS, add metadata/flags)
│
▼
✅ Final Cross-Check
Verify all digital files match physical objects; mark complete
│
▼
🏛 Rehousing Physical Objects
Return objects to archival boxes with labels📦 Binder Intake & Preliminary Review
▼
👤 Binder Organization & Tabbing
▼
🧹 Cleaning & Setup
▼
┌───────────────────────────────┬───────────────────────────────┐
│ │ │
🖨 Prints 🎞 Negatives 🪪 Ephemera
• Copy stand + backdrop • Light panel + acrylic • Depending on size: copy stand / flatbed
• Platen if curled • Acetate: platen if curled
• Glass plates: NO platen
│ │
└──────────────┬───────────────┘
▼
📷 Capture One
• Grid alignment + exposure/white balance
• For prints: 🏷 **Batch Rename (Pre-Export)**
▼
💾 Export to "Processing" folder
▼
┌──────────────────────┬───────────────────────────┐
│ │ │
🤖 Phase 1 Automation 🤖 Hazel/Terminal Cleanup (still scanning new items)
• Rename r/v files • Move p-A files
• Autocrop • Move v-A files
• Generate positives
│
▼
🤖 Phase 2 Automation (runs only after Phase 1 completes for each set)
• Create TIFFs
• Convert to JPGs
• Move to final folders (TIFF/JPG/PSD)
• Filename cleanup ('_Processed copy' removed, '-A' added to positives)
│
▼
👤 Manual QC & Subfolder Sorting
│
▼
📤 Upload to DAMS + Binder/Box Final Check📦 Binder Intake & Preliminary Review
▼
👤 Binder Organization & Tabbing
├───────────────┐
│ │
🧹 Cleaning & Setup 📷 Scanning
• Copy stand, lights ┌───────────────────────────────┬───────────────────────────────┐
• Platens cleaned │ │ │
• Lens cleaned 🖨 Prints 🎞 Negatives 🪪 Ephemera
• Copy stand + backdrop • Light panel + acrylic • Depending on size: copy stand / flatbed
• Platen if curled • Acetate: platen if curled
• Glass plates: NO platen
│ │
└──────────────┬───────────────┘
▼
📷 Capture One
• Grid alignment + exposure/white balance
• For prints: 🏷 **Batch Rename (Pre-Export)**
▼
💾 Export to "Processing" folder
▼
┌──────────────────────┬───────────────────────────┐
│ │ │
🤖 Phase 1 Automation 🤖 Hazel/Terminal Cleanup (runs in parallel with scanning)
• Rename r/v files • Move p-A files
• Autocrop • Move v-A files
• Generate positives
│
▼
🤖 Phase 2 Automation (runs only after Phase 1 completes for each set)
• Create TIFFs
• Convert to JPGs
• Move to final folders (TIFF/JPG/PSD)
• Filename cleanup ('_Processed copy' removed, '-A' added to positives)
│
▼
👤 Manual QC & Subfolder Sorting
│
▼
📤 Upload to DAMS + Binder/Box Final Check📦 Binder Intake & Preliminary Review
▼
👤 Binder Organization & Tabbing
▼
🧹 Cleaning & Setup
• Copy stand, lights
• Platens cleaned
• Lens cleaned
▼
📷 Scanning
├─────────────┬─────────────┬───────────────┐
│ │ │ │
🖨 Prints 🎞 Negatives 🪪 Ephemera
• Copy stand • Light panel + acrylic • Depending on size: copy stand / flatbed
• Platen if curled • Acetate: platen if curled • Glass plates: NO platen
│
▼
🏷 Batch Rename (Pre-Export for prints: add 'p')
▼
💾 Export to "Processing" folder
▼
┌─────────────────────────────────────────────────────────┐
│ │
🤖 Phase 1 Automation 🤖 Hazel/Terminal Cleanup (runs in parallel with scanning)
• Rename r/v files • Move p-A files
• Autocrop • Move v-A files
• Generate positives
│
▼
🤖 Phase 2 Automation (runs after Phase 1 completes for each set)
• Create TIFFs
• Convert to JPGs
• Move to final folders (TIFF/JPG/PSD)
• Filename cleanup ('_Processed copy' removed, '-A' added to positives)
│
▼
👤 Manual QC & Subfolder Sorting
│
▼
📤 Upload to DAMS + Binder/Box Final Check📦 Binder Intake & Preliminary Review
│
▼
👤 Binder Organization & Tabbing
│
▼
🧹 Cleaning & Setup
• Copy stand, lights
• Platens cleaned
• Lens cleaned
│
▼
📷 Scanning ─────────────────────────────────────────────┐
├───────────────┬───────────────┬──────────────────────┐│
│ │ │ ││
🖨 Prints 🎞 Negatives 🪪 Ephemera ││
• Copy stand • Light panel + • Copy stand / flatbed ││
• Backdrop acrylic • Depending on size ││
• Platen if • Acetate: platen│ ││
curled if curled ││
• Ref shots of • Glass plates: NO platen ││
back if needed│ ││
│ │ │ ││
▼ ▼ ▼ ││
🏷 Batch Rename (Pre-Export) — add 'p' to prints ││
│ ││
▼ ││
💾 Export to "Processing" folder ││
│ ││
├───────────────────────────────────────────┘│
│ │
┌─────────────────────────────┐ ┌─────────────────────────────┐
│ │ │ │
🤖 Phase 1 Automation │ 🤖 Hazel/Terminal Cleanup │
• r/v renaming (timestamp) │ • Move p-A files │
• Autocrop (ImageMagick) │ • Move v-A files │
• Generate digital positives │ • Optional archive/trash │
│ │ │ │
└─────────────┬───────────────┘ └─────────────┬───────────────┘
│ │
▼ ▼
🤖 Phase 2 Automation (runs after Phase 1)
• Create TIFFs
• Convert to JPGs
• Move to final folders (TIFF/JPG/PSD)
• Filename cleanup ('_Processed copy' removed, '-A' appended to positives)
│
▼
👤 Manual QC & Subfolder Sorting
(complex sorting not automated)
│
▼
🌐 Upload to DAMS + Binder/Box Final Check
• Upload JPGs to Airtable / future DAMS
• Add metadata, flags
│
▼
🏛 Rehousing Physical Objects
• Return objects to archival boxes with labels📦 # Binder Intake & Preliminary Review
• Objects reviewed and flagged by curator
• Label boxes / binders (temp)
│
▼
👤 # Binder Organization & Tabbing
• Number sleeves
• Log object type, dimensions
• Note flagged/unflagged
│
▼
┌───────────────────────────────────────────────────────────────┐
│🧹 # Cleaning & Setup 📷 # Scanning │
│• Copy stand & lights ┌───────────────────────────────┐ │
│• Platens cleaned │ │ │
│• Lens cleaned │ │ │
│• Dust removed from work │ │ │
│ area, compressed air │ │ │
│• Repeat as needed during │ │ │
│ scanning │ │ │
│ ▼ ▼ │
│ 🖨 Prints 🎞 Negatives
│• Place on copy stand • Acetate: platen if curled • Light panel
│• White backdrop • Glass plates: NO platen • Acrylic insert
│• Platen if curled • Ref shots of back if needed • Acetate: platen if curled
│• Reference back if needed • Glass plates: NO platen
│• Batch 10–30 by size │
│ │
└──────────────────────────────┬──────────────────────────┘
▼
# 📷 Capture One
• Align with grid overlay
• Exposure & white balance presets
• Adjust per object as needed
• Capture front/back images
│
▼
# 🏷 Pre-Export Batch Rename ('p' for prints)
│
▼
# 💾 Export to "Exports" folder
│
▼
┌───────────────────────────────────────────────────────────────┐
│ # Concurrent Automation & File Handling │
│ │
│ 🤖 Phase 1 Automation 🤖 Hazel/Terminal Cleanup │
│ • r/v renaming by timestamp • Detect & move p-A files │
│ • Autocrop (ImageMagick) • Detect & move v-A files │
│ • Generate digital positives • Optional archive/trash │
│ • Run overnight/while scanning • Runs continuously in folder│
│ │
│ │
└───────────────────────────────────────────────────────────────┘
│
▼
# 🤖 Phase 2 Automation (depends on Phase 1)
• Create TIFFs
• Convert TIFFs to JPGs
• Move TIFF/JPG/PSD to holding folders
• Filename cleanup ('_Processed copy' removed, '-A' added)
│
▼
# 👤 Manual QC & Subfolder Sorting
• Verify exposure/contrast/crop
• Correct misaligned images (re-export as needed)
• Manual placement into subfolders by file type
│
▼
# 🌐 Upload to DAMS / Airtable
• Upload JPGs for now / future DAMS
• Add metadata & flags
• Update master spreadsheet
│
▼
# ✅ Final Cross-Check
• Compare digital files to physical objects
• Mark binder complete
│
▼
# 🏛 Rehousing Physical Objects
• Return objects to archival boxes
• Label boxes / binders (final)